Waitlist FAQ – Region 84
Waitlist FAQ
We understand that seeing your child on the waitlist—especially after registering early—can raise questions. This FAQ is designed to explain why it happens, how we manage activations, and what families can do to help open up more team spots. You’re not alone, and we’re here to guide you through each step.
Why did my child end up on the waitlist—even during open registration?
While our registration window is open to all, and our goal is to get as many kids playing soccer as possible each season, we put caps on certain divisions based on a number of considerations, including how many expected coaches we will have and field availability. When that happens, new registrants roll onto the waitlist—even if they sign up early.
Getting more head coaches* is often helpful to open more teams and activate players from the waitlist.
*Note: we welcome and appreciate anyone 18 or over putting in a coach application via the registration platform. The Region has ultimate discretion though on who will coach each season, taking into account the Region's needs, whether the coach embodies the standards and expectations of AYSO and the Region, and other considerations. An application to coach does not guarantee a coaching spot on the roster in any given season.
How do you determine the player cap for each division?
We set caps based on how many qualified and Region-approved head coaches we expect per division. For instance, if we have 7 anticipated qualified and Region-approved coaches and each team needs 12 players, the cap for that division would be 84. Once it’s full, the system shifts to waitlist status until we can confirm more qualified and Region-approved coaches.
Is there a cost to join the waitlist?
No cost at all. Waitlisted families are not charged during sign-up. You only pay if and when your child is activated from the list—and we’ll notify you right away when that happens. Once the email has been sent that your child has been activated, you have 48 hours to complete payment or else we may move on to the next player.
How do players get activated from the waitlist?
- If a registered player drops, we typically activate the next child on the list in order, but we also take into consideration the balancing of teams when activating players.
- If a player on the waitlist has a family member who puts in an application and is approved by the Region to head coach a team and completes all appropriate certifications and trainings, that player will get priority to get activated.
Who do I contact if I'm willing to coach?
We’d love to hear from you! You can apply directly via the registration portal. You can also reach out to the registrar based on your child’s division with registration/coach application questions.
For any specific questions on coaching expectations, trainings, etc., please contact the Region's Coach Administrator at [email protected].
If approved to coach in the Region, we’ll guide you through the certification process and next steps.
How will I know when my child is activated?
You’ll receive an email from our registration system with instructions for completing payment and confirming participation. Keep an eye on your inbox—especially the spam folder just in case! Once the email is sent that your child has been activated, you have 48 hours to complete payment or else we may move on to the next player.
What do I do once activated from the waitlist?
Log into www.ayso84.org and pay within **48 hours** via the “Open Balance” window—not the shopping cart. The system will guide you through completion from your dashboard.